Notarize Web Appointment Reminder

WHAT IT DOES

Notarize Web Appointment Reminder automatically scans Notarize appointment and scheduling pages to extract key appointment data including appointment date, time, notary name, document type, status (Upcoming, Scheduled, In Progress, Completed, Cancelled), and meeting link. The tool displays a floating overlay panel showing a countdown to the upcoming appointment with color-coded urgency—green for appointments more than a week away, yellow for 1-7 days, and red for less than a day. The panel summarizes all appointment details in a clean, easy-to-read format. The appointment time is highlighted for quick reference, and the meeting link is prominently displayed with a "Join Meeting" button when available. You can set custom appointment reminders using a text input field, and your reminders are saved across sessions. A "Copy Appointment Details" button copies all appointment information to your clipboard. This provides a complete, organized view of your notarization appointment.

WHERE IT RUNS

This extension operates exclusively on notarize.com domain pages that contain appointment and scheduling content—specifically pages with "/appointment", "/schedule", "/notarize", or "/meeting" in the URL path, or pages that display appointment details and scheduling information. It works alongside the free BotGentz companion extension, which provides the necessary DOM access and page interaction capabilities. The appointment reminder runs entirely within your local browser instance and does not communicate with any external servers or APIs. All appointment data extraction, countdown calculation, and reminder preferences are processed and stored on your machine, ensuring your appointment data and scheduling preferences remain private. It supports all modern Chromium-based browsers (Chrome, Edge, Brave, Opera) and Firefox when paired with the BotGentz bridge.

HOW TO USE

After installing both BotGentz and this appointment reminder, navigate to any Notarize appointment or scheduling page. Within 1-2 seconds, a panel appears in the bottom-right corner displaying a countdown to your appointment. The "Appointment Countdown" section shows days, hours, and minutes remaining. The "Details" section displays appointment date, time, notary name, document type, status with color-coding, location, and notes. The "Meeting Link" section shows the meeting URL with a "Join Meeting" button for one-click access. The "Reminder Settings" section includes a text input for custom reminders—enter your reminder and it is saved automatically. The "Copy Appointment Details" button copies all appointment information to your clipboard. The panel helps you stay on top of your notarization appointment.

APPOINTMENT DATA EXTRACTION AND COUNTDOWN CALCULATION

The appointment reminder uses a multi-strategy extraction system to locate and parse appointment data from Notarize pages. It first attempts to find structured appointment elements using selectors based on the site's typical class naming patterns, including appointment details, scheduling elements, and meeting information. When these selectors fail due to site updates, the tool falls back to text-based parsing, scanning the page for appointment-related patterns using pattern matching for terms like "date," "time," "notary," "document," "status," and "meeting." The appointment date and time are extracted through pattern matching for date and time formats, and the countdown is calculated by comparing the appointment time to the current date. Notary names are extracted through pattern matching for "notary:" labels. Document types are extracted through pattern matching for "document type:" or "documents:" labels. Status is determined through keyword detection for "Upcoming," "Scheduled," "In Progress," "Completed," or "Cancelled." Meeting links are extracted through pattern matching for URLs containing "meet" or "notarize." Custom reminders are stored using GM_setValue and persist across sessions.

THE PANEL

The appointment reminder panel is a compact, functional overlay that integrates into the Notarize appointment page. It can be dragged by clicking and holding the title bar, positioning the panel anywhere on the screen for optimal visibility while you review your appointment. The panel includes a built-in snap feature that automatically aligns to the nearest screen edge when released within 48 pixels, keeping your workspace organized. Click the collapse arrow in the top-right corner to minimize the panel to a small icon bubble showing a gear emoji, preserving screen space while keeping the tool accessible. The panel is not resizable in this version, maintaining a consistent compact size that works on all screen resolutions. Press the Escape key to instantly hide the panel; press Escape again to restore it. All position, collapse state, and custom reminder preferences are saved locally using GM_setValue and persist across browsing sessions.

PLEASE NOTE

This extension requires the free BotGentz extension to function—the appointment reminder does not work standalone. Notarize occasionally updates its page layouts and appointment presentation formats, which may temporarily affect appointment data extraction accuracy. The tool extracts appointment data from the visible page content; if appointment information is loaded dynamically after page load, you may need to wait a moment or refresh the page for the panel to populate. The countdown is calculated based on the extracted appointment time and is provided for informational purposes—always verify your actual appointment time on the official Notarize platform. Custom reminders are stored locally and are for personal reference only—they do not affect your Notarize account. The tool does not store or transmit any data; all appointment data extraction, countdown calculations, reminder settings, and preferences are processed and saved entirely within your browser. This tool is designed for personal appointment tracking and is not affiliated with or endorsed by Notarize or its parent company. Notarization appointments are legally significant; always review your official Notarize appointment details and follow all instructions provided by the platform.