Workday Bulk Time-Off Request Approver

WHAT IT DOES

Workday Bulk Time-Off Request Approver lets you approve or reject multiple time-off requests in a single operation. Instead of opening each request individually, reviewing the details, clicking approve or reject, and confirming — repeating this for every single request — this tool provides a unified checklist of all time-off requests on the current page. You can filter requests by status (Pending, Approved, Rejected) or by leave type to quickly find the ones that need attention. Select any number of pending requests using checkboxes, choose your action (Approve or Reject) from the dropdown, and click Apply. The tool then automatically processes each selected request — clicking the approve or reject button and confirming if needed. This turns what could be dozens of manual operations into a single batch action, making time-off management and HR workflow processing significantly faster and more efficient.

WHERE IT RUNS

This script runs exclusively on the Workday web application in your browser. It activates on the time-off request queue and absence management pages within the Workday interface. It requires the BotGentz extension to inject and execute the script. The tool does not work on the Workday mobile app, the API, or any third-party Workday clients — only the web-based Workday interface accessed through a Chromium-based or Firefox browser. It specifically targets pages under *.workday.com, including the Workday time-off and leave request views.

HOW TO USE

After installing the script via BotGentz, navigate to your Workday dashboard and open the Time-Off Requests or Absence Management page. The tool automatically detects the request list and displays a floating panel on the right side. The panel shows all requests on the current page, with checkboxes next to each request entry. Each request displays the employee name, leave type, start and end dates, and current status badge. Use the search box to filter by employee name, or use the status and leave type filter dropdowns to narrow down your selection. Check the boxes for every request you want to approve or reject. Below the request list, select your action from the dropdown — Approve or Reject. Click "Apply Action" and confirm. The tool will process each selected pending request one by one — clicking the approve or reject button and confirming if a confirmation dialog appears. A status message appears when the operation completes, showing how many requests were successfully processed. Requests that are already approved or rejected are skipped with a notification.

THE ACTUAL MECHANISM — WHY IT WORKS

Workday's web interface is built with React and uses a component-based rendering system for its request management. The time-off request queue is rendered as table rows or list items, each containing request metadata and action buttons. This tool scans the DOM for request items using multiple selector patterns that Workday consistently uses across versions. For each request, it extracts the employee name, leave type, start date, end date, and status from the visible text content and data attributes. Each request is assigned a unique identifier from data attributes or checkbox values. When approving or rejecting, the tool locates the appropriate action button within each request item — either a direct Approve/Reject button or an action menu containing these options — and triggers a click event. If Workday shows a confirmation dialog, the tool detects it and clicks the confirm button. This approach works without making direct API calls, which would require authentication credentials and knowledge of Workday's internal API structure. By using the existing UI, the tool works within Workday's own permission and validation system, and continues to function even if the underlying API changes.

THE PANEL

The floating panel is fully draggable — click and drag the header to reposition it anywhere on the page. The panel's position is saved per site in localStorage, so it reappears exactly where you left it when you return to the time-off queue. Double-click the header to snap the panel to the nearest edge (left or right). A collapse button minimizes the panel to a small tab showing a calendar emoji badge, keeping it out of the way while still accessible. The request list inside the panel is scrollable and resizes vertically based on the number of requests. Pressing Escape while the panel is focused closes it completely; reopening is done via a small button injected near the page toolbar. All panel interactions are non-blocking — Workday's main UI remains fully responsive while the panel is open, and the panel updates automatically when you navigate between pages.

PLEASE NOTE

This script requires the BotGentz extension (free) to run user scripts on Workday. Workday frequently updates its web interface and modal structures; if the tool stops working, check for an updated version within BotGentz's script repository. This tool does not store, transmit, or log any request data, employee information, or approval decisions — all operations occur locally in your browser with no external network requests except those made by Workday itself. Approval or rejection actions are applied through Workday's own UI event system, so all changes respect your user permissions and HR policy settings. The tool does not bypass Workday's security or permission system; it simply automates the clicks you would otherwise perform manually. For organizations with a large number of requests, the tool may take several minutes to complete the operation, as each request is processed sequentially with delays to avoid overwhelming the UI. A progress indicator shows which request is currently being processed. Always double-check your selections and action before applying changes, as bulk approvals or rejections affect employee time-off balances and schedules. The tool only affects requests visible on the current page; to process all requests, use Workday's built-in pagination controls or adjust your filters to show all relevant requests. Requests that are already approved or rejected are automatically skipped.