AI Board Meeting Summary Drafter
About this app
WHAT IT DOES
The AI Board Meeting Summary Drafter helps corporate secretaries, governance professionals, and executive assistants prepare clear, structured summaries of board meetings that capture key decisions and drive accountability. You provide board meeting details—agenda items, key discussions, decisions, action items, and any specific resolutions—and the agent returns a structured board meeting summary with five essential sections: Meeting Overview (a concise summary of the meeting's purpose, date, and attendees), Key Decisions and Resolutions (specific, documented decisions and any formal resolutions passed), Discussion Highlights (a balanced recap of the main topics and perspectives shared), Action Items with Owners and Deadlines (a clear, accountable list of follow-up tasks), and Next Meeting Details (the date and agenda for the next meeting). The output is capped at 1,024 tokens, so the summary focuses on the five most critical elements for board-level communication—ensuring directors and stakeholders have a concise, accurate record of what was decided and what comes next. This is ideal for board secretaries, corporate governance teams, executive assistants, and company secretaries who need to produce professional board summaries.
HOW TO USE
Open the agent in BotSurf (botsurf.ai). Paste your key once (the host handles key management). Then paste your board meeting details into the input box—agenda, discussions, decisions, action items, and resolutions. You can use free‑form text, bullet points, or structured notes. Press “Draft summary” or use Ctrl+Enter (Cmd+Enter on Mac) to generate. Within seconds, you receive a structured summary with clear sections. You can also click “Use page selection” to pull highlighted text from any open page—making it easy to capture details from meeting agendas, board packs, or notes without manual retyping. The agent handles any board meeting type, from annual general meetings to special board sessions to committee meetings.
WHAT IT SENDS
The agent sends exactly the text you place in the input box—nothing more. It does not transmit any metadata, browsing history, cookies, attached files, or system information. Transmission occurs only when you press the “Draft summary” button or the keyboard shortcut. Usage logs record the timestamp, user ID, and run count for billing purposes, but they do not store or transmit the substantive content of your input or the agent’s output. The agent does not retain your data after generating a response; every run is stateless. This section is required and precise—there is no hidden data collection, no background scanning, no external sharing, and no persistent storage of your meeting data.
SUBSCRIPTION
$19.99/month with a 7‑day free trial (no charge during trial). Includes 100 runs per month; unused runs do not roll over. You may cancel anytime from your BotSurf account settings—no penalties, no questions asked. After cancellation, access ends at the current billing period’s close. The free trial is a great way to test the agent with your actual board meeting notes before committing.
THE PANEL
Drag the panel by its header to reposition it anywhere on screen. Snap to left, right, or bottom edges for side‑by‑side work with other tools. Collapse to a minimal bar when not in use (click the “−” button or press Escape). Press Escape again to expand. Close the panel with the “✕” button; your input and output remain until you clear them. Panel position and collapse state persist across sessions when the host supports state storage.
PLEASE NOTE
AI may misinterpret discussions or miss critical nuances. Always verify board meeting summaries against official minutes, recordings, and legal counsel before distribution. This tool provides general information and drafting assistance only—it does not constitute professional corporate governance, legal, or compliance advice. Users must independently verify all decisions, resolutions, and action items with the board and company secretary. The agent is an assistant, not a substitute for qualified governance or legal professionals.
