AI Candidate Rejection Email Drafter

WHAT IT DOES

Rejecting a job candidate is one of the hardest parts of recruiting. The AI Candidate Rejection Email Drafter helps you deliver the news respectfully and professionally. You provide the candidate's details, the role they applied for, and the reason for rejection, and the agent returns a complete email that acknowledges the candidate's effort, delivers the decision clearly and directly, provides a brief constructive reason (without being overly detailed), and closes with goodwill and encouragement for future opportunities. The tone is empathetic, respectful, and professional—helping you maintain a positive candidate experience even when the news isn't what they were hoping for.

HOW TO USE

Open the agent in BotSurf from your library. After pasting your API key once (handled securely by the host), enter the candidate details (name), the role they applied for, and a brief reason for rejection. You can include context like which interview stage they reached or what the deciding factor was. Click "Draft rejection email" or press Ctrl+Enter (Cmd+Enter on Mac). The agent processes your input and returns a complete email with a subject line, personalized greeting, clear decision, constructive reasoning, and a positive closing. You can also highlight candidate details from any recruiting system, email, or document and click "Use selection" to auto-fill. Try the example tags above the input to see how different rejection scenarios are handled—final round, experience mismatch, culture fit, skills gap, and talent pool encouragement. Copy the email to your clipboard and send it through your HR system.

WHAT IT SENDS

When you press "Draft rejection email," the agent sends only the exact text you entered in the text area—your candidate details, role, and reason. Nothing else. No browsing history, no cookies, no account data, no hidden telemetry. The request is a simple text prompt to the AI model. The host records usage counts for billing (each press counts as one run) but does not log or store the content of your candidate details or drafted emails. Your recruiting data remains private.

SUBSCRIPTION

This agent costs $19.99 per month, with a 7-day free trial. You receive 100 runs per billing cycle—enough to draft rejection emails for multiple candidates, roles, or hiring cycles. Cancel anytime from your BotSurf account settings. Unused runs do not roll over.

THE PANEL

The agent runs in a draggable, resizable panel that snaps to screen edges. Collapse it to a floating bubble (✨) when you need more screen space, and expand it again with one click. Press Escape to close the panel. The panel remembers its position across sessions via secure state storage.

PLEASE NOTE

This is a rejection email draft for HR purposes only. The AI generates a draft based on your description, but it does not know your organization's specific hiring policies, legal requirements, or brand voice. Always review, customize, and personalize the email before sending—especially the reasoning and any encouragement for future applications. Ensure compliance with any local employment laws regarding candidate communication. For sensitive rejections or roles with legal implications, consult with your legal or HR team before finalizing the response.