AI Data Retention Policy Update Notice Drafter

WHAT IT DOES

This AI agent helps you craft clear, effective notices for data retention policy updates. Given a policy name, old retention period, new retention period, effective date, and key data categories affected, it identifies the five most important communication priorities for notifying stakeholders about the policy change. For each priority, it provides a one-sentence rationale explaining why that message matters and a draft subject line for the corresponding notice. Perfect for compliance teams, legal departments, privacy officers, and data protection professionals managing policy updates, regulatory changes, and stakeholder communications.

HOW TO USE

Open the agent in BotSurf's panel interface. Enter your policy name—this could be a customer data retention policy, employee records policy, or transaction data policy. Provide the old retention period (e.g., "7 years", "36 months", "indefinite") and the new retention period that will take effect (e.g., "5 years", "24 months", "90 days"). Specify the effective date when the new policy applies. Then list the key data categories affected, one per line, such as customer personal information, transaction records, usage logs, or employee data. Press the "Draft notice" button. Within seconds, the agent returns a structured policy update notice highlighting the five most critical communication priorities, each with a clear rationale and a ready-to-use subject line for emails, internal announcements, or external notifications. You can also click "Use page selection" to pull data categories from the current page if they are already documented.

WHAT IT SENDS

When you press "Draft notice", the agent sends exactly the policy name, old retention period, new retention period, effective date, and data categories you entered. No other data—no browser history, no cookies, no page content beyond what you explicitly provide—is transmitted. Usage logs record only the fact that a run occurred for billing purposes, never the content of your policy or compliance details. All processing occurs through BotSurf's secure bridge; your policy information is not stored or used for training.

SUBSCRIPTION

$19.99/month with a 7-day free trial. Each subscription includes 100 runs per month—sufficient for multiple policy update planning sessions across your organization. Unused runs do not roll over. Cancel anytime from your account settings; no long-term commitment. The free trial gives you full access to the agent's capabilities for seven days, with a limit of 100 runs during that period.

THE PANEL

The agent runs in a draggable, resizable panel that snaps to the edges of your browser window. Collapse it to a small bubble when you need screen space. Press Escape to close the panel. Position and state persist across sessions when you are logged in.

PLEASE NOTE

AI can be wrong. This tool provides general information and communication suggestions, not professional legal or compliance advice. Always review and validate policy notices with your legal team, compliance officers, and data protection experts. The agent is designed to accelerate your planning, not to replace human judgment in compliance communications.