Vendor Email Reply Drafter

WHAT IT DOES

Vendor Email Reply Drafter reads your email thread with a vendor, supplier, or service provider and generates a professional reply draft. It identifies key requests, quotes, delivery timelines, payment terms, and any action items being discussed. Then it drafts a response that addresses each point, confirms next steps, and maintains a constructive business relationship. Choose your tone—Professional (formal, business-like), Negotiating (collaborative, solution-focused), or Appreciative (warm, relationship-building). Toggle action items and timeline confirmations on or off. Perfect for procurement, supply chain management, contract negotiations, and day-to-day vendor communications.

WHERE IT RUNS

Any webpage with email threads, message conversations, or vendor correspondence—Gmail, Outlook, Yahoo Mail, LinkedIn messages, Slack threads, and more. The script scans the page for conversation context: subject lines, sender information, message bodies, and quoted replies. No site-specific configuration needed; the detection algorithm adapts to the page structure automatically.

HOW TO USE

Install the script and navigate to any vendor email thread. Click "Generate Vendor Reply" in the panel—the tool extracts the conversation context and sends it to the AI. Choose your tone (Professional, Negotiating, or Appreciative). Toggle action items and timeline confirmation on or off. The draft appears in the panel. Review it, edit if needed, then click "Insert" to place it directly into your reply field, or "Copy" to paste elsewhere. Settings persist per site and globally—the tool remembers your tone, actions, and timeline preferences. Keyboard shortcuts: Ctrl+Shift+V to generate, Ctrl+Shift+R to regenerate, Ctrl+Shift+I to insert.

TECHNICAL MECHANISM

The script extracts email content using a cascading DOM selector strategy: it targets subject lines (h1[data-thread-perm-id], .hP, .subject), sender information (.gD, .go, [email]), and message bodies (.ii.gt, .a3s, .msg-body, [role="article"]). Collected text is concatenated with labels into a structured input. The AI prompt includes the full thread content, tone (professional/negotiating/appreciative), action items toggle, and timeline confirmation toggle. The model identifies vendor-specific keywords: quotes, pricing, delivery dates, payment terms, purchase orders, invoices, lead times, and inventory. Tone mapping guides the response: professional = formal business language, negotiating = collaborative and flexible, appreciative = warm and relationship-focused. The response is displayed in a textarea with Insert and Copy buttons. Reply insertion uses native value setting with both "input" and "change" events for React/Vue compatibility. The script prefers WebMCP (navigator.modelContext) when available, falling back to DOM scraping when not.

THE PANEL

The tool runs inside BGPanel, a lightweight UI system built into the BotGentz extension. Drag the panel by its header to reposition it anywhere on screen—it snaps to edges and remembers its position per site. Click the header to collapse the panel into a small bubble; click again to expand. Resize the panel by dragging its bottom-right corner. Press Escape at any time to close the panel. The panel stays out of your way but is always accessible via the extension's toolbar.

PLEASE NOTE

Requires the free BotGentz browser extension and an active monthly subscription—the AI backend uses credits for each generation. One generation per click; regenerate counts as a new generation. The script reads only what is visible on the page—it cannot access iframes or shadow DOM. AI-generated replies are suggestions—always review and edit before sending. No email content is stored or shared beyond the API request; all processing is ephemeral. The tool identifies vendor-related content based on keywords—review the draft to ensure all important points are addressed. Sites change their markup over time; if detection fails, check for updates or use the tool on a page with clearly visible vendor conversation content.