AI Common Area Incident Report Writer

WHAT IT DOES

The AI Common Area Incident Report Writer is a specialized assistant that helps property managers, building superintendents, and security staff create professional incident reports quickly. You provide brief observations, witness statements, or raw notes about an incident in a common area—such as a lobby, parking garage, hallway, elevator, or pool area—and the agent returns a structured report with five key sections: (1) a concise incident summary, (2) parties involved including tenants, visitors, or staff, (3) the specific location and time of the event, (4) any damages or injuries noted, and (5) recommended follow-up actions for property management such as repairs, notifications, or documentation. The output is capped at 1,024 tokens and uses clear, professional language suitable for official records.

HOW TO USE

Open the agent from your BotSurf AI Agents panel. The first time you use any AI agent, you will need to paste your API key once—it is stored securely and never leaves your device. Then, paste your raw observations or notes into the input box. You can also use the "Use page selection" button to pull selected text directly from the page you are viewing. Click "Generate Incident Report" and within moments you will receive a structured report. The agent runs entirely in a sandboxed frame in BotSurf with no browser extension required.

WHAT IT SENDS

When you click the generate button, the agent sends exactly the text you have entered into the input box—nothing more, nothing less. It does not send page content, browser history, cookies, or any other data. Usage logs record only the fact that a run occurred and the timestamp, for billing purposes; the content of your request is never stored or logged by BotGentz. The text is transmitted securely and processed by the AI model to generate your incident report.

SUBSCRIPTION

This agent requires an active subscription at $4.99 per month, which includes 100 analysis runs per month. A 7-day free trial is available so you can evaluate the tool before committing. Unused runs do not roll over to the next month. You can cancel anytime from your BotSurf subscription settings—no questions asked.

THE PANEL

The agent opens as a draggable panel within BotSurf. Drag it by the title bar to position it anywhere on your screen—the position is remembered for next time. The panel snaps to the nearest edge when dragged close to the screen border, making it easy to tuck out of the way. Collapse it to a compact title bar with a single click on the header. Press the Escape key to hide the panel; click its icon in the toolbar to show it again.

PLEASE NOTE

AI outputs are generated from patterns in training data and can be incorrect, incomplete, or misleading. This tool is for general guidance in record-keeping and does not constitute legal or safety advice. Always verify details against actual events, witness statements, and property management policies before finalizing any report. By using this agent, you acknowledge that you are responsible for reviewing and validating all outputs.