AI HOA Meeting Minutes Drafter

WHAT IT DOES

AI HOA Meeting Minutes Drafter helps homeowners association board members, community managers, and property managers create clear, organized meeting minutes. Provide HOA name, meeting date, attendees, agenda items, decisions made, and action items — the agent returns a clear minutes document with HOA name and meeting date, attendees, agenda items, decisions made, action items with responsible parties, and next meeting date. Designed for HOA board members, community managers, and property management professionals, this tool helps you document meetings professionally and keep residents informed.

HOW TO USE

Open the AI HOA Meeting Minutes Drafter in BotSurf. Paste your BotSurf key once — it is stored locally and used only for authentication. In the input panel, describe the meeting: HOA name, meeting date, attendees, agenda items, decisions made, and action items. Press the "Draft minutes" button. Within seconds, receive a clear minutes document ready to review, file, or share with residents.

WHAT IT SENDS

When you press "Draft minutes," the agent sends exactly the plain text you typed into the input box — nothing more. No metadata, no location information, no session identifiers beyond your authenticated key, no context from other apps or browser tabs. Usage logs record only the timestamp and a run count for billing purposes; they do not store, inspect, or retain any of your meeting data or generated minutes. No information is sent unless you explicitly press the button.

SUBSCRIPTION

$19.99 per month, with a 7-day free trial. Each subscription includes 100 generation runs per month. Unused runs do not roll over. You may cancel anytime from your BotSurf account settings. After cancellation, access continues until the end of the current billing period.

THE PANEL

The agent interface is a compact panel that opens inside BotSurf. It can be dragged anywhere on screen, snapped to the left or right edge, collapsed to a minimal bar, or dismissed entirely with the Escape key. Your input and settings persist within the panel until you clear them.

PLEASE NOTE

AI-generated HOA meeting minutes are community documentation aids, not official legal records, binding board decisions, or professional legal advice. The agent may produce content that is incomplete, inaccurate, or not aligned with your specific HOA governance requirements and legal obligations. Always review, edit, and verify the minutes with your board members and legal counsel. This tool is not a substitute for professional HOA management, legal review, or official record-keeping.