AI Legacy System Sunset Communication Drafter

WHAT IT DOES

AI Legacy System Sunset Communication Drafter is a specialized AI agent that helps you craft clear, actionable communications for legacy system retirements. Give it details about your system name, sunset date, impacted users, migration path, support transition, and key deadlines—and it returns a structured draft communication outline with the five most critical sections to include, ranked by their importance for ensuring stakeholder awareness, minimizing confusion, and driving timely action. Each section comes with a clear explanation of its purpose and targeted recommendations for what content to include. Whether you're retiring an on-premise application, decommissioning a legacy platform, or consolidating systems after an acquisition, this agent ensures your communications cover what matters most for a smooth transition.

HOW TO USE

Open the agent in BotSurf—it runs in a sandboxed frame with no browser access, so your sunset details stay private and secure. Paste your legacy system information into the input area, or use the “Use page selection” button to grab text from any visible page. If you have a BotSurf API key, enter it once when prompted by the host; the agent never asks for or stores your key. Click “Draft Communication” and within seconds you'll receive a ranked outline of the most critical communication sections. The agent respects a 6,000-character input limit and automatically truncates longer text. If the input doesn't appear to contain legacy system sunset details, it returns a clear error instead of guessing.

WHAT IT SENDS

The agent sends exactly the text you type or paste into the input box—nothing more, nothing less. It does not read your clipboard, browser history, files, or any other data. It does not make background requests or phone home. When you click “Draft Communication”, that single text payload is sent over the bridge to the model, and the response is rendered locally. Usage logs record only the number of runs for billing; content is never logged, stored, or analyzed by BotSurf. No telemetry, no training, no third-party sharing. What you input stays between you and the model for that single inference.

SUBSCRIPTION

AI Legacy System Sunset Communication Drafter is available for $19.99/month, which includes a 7-day free trial—no charge during the trial, and you can cancel anytime from your BotSurf account settings. The subscription gives you 100 runs per month, enough for multiple communication drafts or iterative refinement across different sunset scenarios and stakeholder groups. Runs reset monthly; unused runs do not roll over. There are no hidden fees or per-seat charges. Cancel before the trial ends and you pay nothing.

THE PANEL

The agent lives in a floating panel that you can drag anywhere on your screen, snap to the edges, or collapse down to a compact bubble. Press Escape or click the collapse button to tuck it away while keeping it ready for your next sunset communication. The panel remembers its position and state across sessions via BotSurf's state persistence—so it's always right where you left it.

PLEASE NOTE

This tool provides general information, not professional technical, operational, or legal advice. Legacy system retirements are complex—data retention requirements, regulatory obligations, user dependencies, and business continuity concerns vary widely. Always verify critical findings with internal stakeholders, technical leads, data compliance officers, and legal counsel before finalizing any communication. The AI can make mistakes; treat the outline as a starting point for discussion, not a final communication plan. For binding decisions or regulated industries, consult a certified expert.