AI Meeting Room Policy Explainer

WHAT IT DOES

The AI Meeting Room Policy Explainer is a property-AI assistant that helps employees, facility managers, and workplace teams understand meeting room booking policies, usage rules, and room allocation. Instead of searching through lengthy policy documents, you ask a question or describe a scenario – and the agent returns a clear, concise explanation of relevant policy principles, typical rules, and practical exceptions, all formatted as a short bulleted guide. The output is capped at 1,024 tokens, so you get a focused, actionable answer that helps you navigate booking rules quickly. This tool is ideal for anyone who needs to understand booking limits, room types, cancellation policies, or priority allocation for meeting spaces.

HOW TO USE

Open the agent in BotSurf – it runs in its own sandboxed frame with no browser APIs required. The first time you use it, paste your API key once (the host securely stores it via the BGAI bridge). Then, simply ask a question or describe a scenario about meeting room policies – for example, "Can I book a meeting room for a full day? What if I need a room with video conferencing and someone else has booked it?" – and click "Explain". You can also click "Use the page selection" to automatically pull selected text from the current page into the input field. The agent will process your query and display the explanation. No complex configuration – just ask and get clarity.

WHAT IT SENDS

When you press the "Explain" button, the agent sends only the plain text currently in the input box (truncated to 6,000 characters if necessary). It does not send any metadata, browsing history, page content (unless you explicitly use the selection button to copy text into the box), or any other data. The service uses this text solely to generate the explanation. Usage logs record only the number of runs for billing purposes – they never store or log the content of your questions or the explanation output. Your meeting room queries remain confidential; the content of your requests is not retained or reviewed.

SUBSCRIPTION

This agent is available for $19.99 per month, which includes a 7‑day free trial. Each subscription gives you 100 analysis runs per month (unused runs do not roll over). You can cancel anytime through your BotSurf account settings – no questions asked, and you retain access until the end of your current billing period. The free trial is fully functional, so you can test the explainer with your real meeting room scenarios before committing.

THE PANEL

The agent opens as a draggable panel within BotSurf. You can drag it anywhere on the screen, snap it to the edge for a tidy workspace, collapse it to a small bubble (showing the emoji sparkle ✨), and restore it with a click. Press the Escape key to close the panel. The panel’s position is saved persistently – it will reappear exactly where you left it the next time you open the agent.

PLEASE NOTE

AI-generated explanations are a guide, not a substitute for your organisation's official meeting room policy or professional facility management advice. Booking rules, room capacities, and allocation priorities vary by company, building, and jurisdiction. Always refer to your organisation's formal policy documents and consult with facility management for authoritative guidance. This tool provides general information and should be used as a starting point for understanding common practices – not as a final decision‑maker. The developer and platform are not liable for any actions taken based on the explanations.