AI Process Map Describer

WHAT IT DOES

The AI Process Map Describer is a property-AI assistant that helps you transform narrative process descriptions into a structured process map outline. Instead of manually extracting steps and decision points from paragraphs of text, you provide a description of a process, workflow, or series of steps – and the agent returns a structured outline with five essential sections: Inputs, Steps (in sequence), Decision Points, Outputs, and Owners/Responsibilities. The output is formatted as a concise bullet-point outline, capped at 1,024 tokens to keep it focused and actionable. This tool is ideal for facility managers, operations teams, process improvement specialists, and anyone who needs to document, visualise, or analyse workflows in property and facilities management.

HOW TO USE

Open the agent in BotSurf – it runs in its own sandboxed frame with no browser APIs required. The first time you use it, paste your API key once (the host securely stores it via the BGAI bridge). Then, simply describe your process – for example, "When a maintenance request comes in, the receptionist logs it in the system. The facilities manager reviews it and assigns it to a technician. The technician completes the work and updates the status. The manager closes the ticket and notifies the requester." – and click "Describe Process". You can also click "Use the page selection" to automatically pull selected text from the current page into the input field. The agent will process your description and display the structured process map outline. No complex configuration – just describe your process and get a structured map.

WHAT IT SENDS

When you press the "Describe Process" button, the agent sends only the plain text currently in the input box (truncated to 6,000 characters if necessary). It does not send any metadata, browsing history, page content (unless you explicitly use the selection button to copy text into the box), or any other data. The service uses this text solely to generate the process map description. Usage logs record only the number of runs for billing purposes – they never store or log the content of your process descriptions or the map output. Your process information remains confidential; the content of your queries is not retained or reviewed.

SUBSCRIPTION

This agent is available for $19.99 per month, which includes a 7‑day free trial. Each subscription gives you 100 analysis runs per month (unused runs do not roll over). You can cancel anytime through your BotSurf account settings – no questions asked, and you retain access until the end of your current billing period. The free trial is fully functional, so you can test the describer with your real process documentation before committing.

THE PANEL

The agent opens as a draggable panel within BotSurf. You can drag it anywhere on the screen, snap it to the edge for a tidy workspace, collapse it to a small bubble (showing the emoji sparkle ✨), and restore it with a click. Press the Escape key to close the panel. The panel’s position is saved persistently – it will reappear exactly where you left it the next time you open the agent.

PLEASE NOTE

AI-generated process maps are a guide, not a substitute for professional process engineering, operational analysis, or formal documentation standards. Process steps, decision points, and responsibilities may vary by organisation, context, and jurisdiction. Always verify critical details with relevant stakeholders, subject matter experts, and process owners before implementing or publishing. This tool provides general information and should be used as a starting point for your process mapping – not as a final operational document. The developer and platform are not liable for any actions taken based on the process descriptions.