HelloSign Envelope Status Badge

WHAT IT DOES

HelloSign Envelope Status Badge scans your HelloSign envelope list pages and detail views, extracting envelope status information including sent, viewed, signed, declined, expired, and completed statuses. It then displays color-coded status badges next to each envelope name, making the status of every document instantly visible at a glance. The badges include visual urgency indicators—exclamation marks for envelopes approaching expiration and checkmarks for completed documents—and show days since sent or days remaining. The extension highlights envelopes awaiting signature and those nearing expiration with prominent alerts, provides a floating panel showing status distribution, pending envelope counts, and urgent alerts, and overlays status indicators on the main envelope view.

WHERE IT RUNS

This extension runs directly in your browser on any HelloSign page that displays envelopes, including the main envelope dashboard, sent envelopes, received envelopes, draft lists, and individual envelope detail pages. It operates entirely client-side, reading the DOM structure of the current page without making external API calls or sending data to any third-party server. The extension works with HelloSign's standard interface and adapts to dynamically loaded envelope data.

HOW TO USE

After installation, navigate to any HelloSign envelope page. The extension automatically detects envelopes and applies color-coded status badges next to each envelope name. The badge color indicates status—green for signed/completed, yellow for sent/waiting, blue for viewed, red for declined or expired. Urgent envelopes show a pulsing highlight effect. Click the extension's toolbar icon to open the floating panel, which displays a status distribution summary, pending counts, and a list of envelopes requiring attention. Use the "Expiring alert" threshold setting to customize how many days before expiry triggers an alert. Choose from three color schemes (default, pastel, vibrant) to match your preference. Use the "Scan Now" button to manually refresh the data, and "Export Alert List" to copy urgent envelopes to your clipboard for follow-up.

THE REASON IT WORKS WHERE OTHERS DO NOT

Unlike generic status checkers that rely on fixed selectors, this extension uses a heuristic detection system that adapts to HelloSign's evolving interface. It employs a multi-strategy approach that first attempts to locate envelope status indicators using a prioritized selector chain, then falls back to text-based pattern matching that analyzes keywords, dates, and contextual clues to determine status. The urgency detection system combines status inference with temporal analysis—it extracts sent dates and calculates elapsed days using multiple date format parsers, then applies a weighted urgency score based on status and time. The system also includes a DOM mutation observer with debounced re-scanning, ensuring that dynamically loaded envelopes (via pagination or navigation) are automatically incorporated without manual intervention. The status detection is further refined by analyzing nearby DOM siblings and parent elements for additional status indicators or labels that provide more specific status information.

THE PANEL

The floating panel is fully draggable via its title bar and remembers its last position per site using localStorage, restoring it on page reload. It snaps to viewport edges when dragged near them, keeping the panel accessible without blocking page content. The panel can be collapsed to a compact bubble by clicking the minimize button, and expanded again by clicking the same button or the extension's toolbar icon. Pressing the Escape key closes the panel; reopening is done via the toolbar icon. The panel automatically reappears when navigating between envelope views, maintaining your last position and settings. The summary area displays a visual breakdown of envelope status distribution, pending counts, and a prioritized list of urgent envelopes requiring immediate action.

PLEASE NOTE

This extension requires the free BotGentz extension to be installed and enabled, as it relies on BotGentz's DOM observation and injection permissions to operate within HelloSign's dynamically updating interface. HelloSign frequently updates its interface; when this happens, the extension may temporarily stop working until an update is released. Please check for updates regularly. All envelope data processed by the extension remains strictly local to your browser—no data is transmitted, stored, or shared with any external service. Status detection is based on visible page content and may not reflect real-time database values. This tool is designed as a visual aid for document status monitoring and should be used alongside HelloSign's native notifications for critical document workflows.