Outlook Bulk Flag for Follow-Up

WHAT IT DOES

This userscript helps you manage follow-up tasks by bulk-flagging multiple email threads in Outlook. It scans Outlook inbox or email list pages for email threads, displays a list of threads with checkboxes, and allows you to select multiple threads to bulk flag for follow-up with a specified due date or reminder. It shows the subject, sender, and date of each thread, filters by flag status, and maintains a list of already flagged threads to avoid duplicates. It exports the list of selected threads and provides a confirmation step before taking action. The script simulates the flag action by marking threads with a follow-up flag and setting a due date.

WHERE IT RUNS

The script works on Outlook inbox pages, email list pages, and any webpage with email thread information. It runs entirely within your browser, reading only the visible content of the current page. It does not track your browsing history, access other tabs, or send any data externally. All thread data and flag history are stored locally.

HOW TO USE

After installation, open the panel by clicking the tool's icon in the BotGentz sidebar. Enter a due date in YYYY-MM-DD format (optional). Click "Scan for threads" to extract email threads from the current page. The panel displays a list of threads with checkboxes, showing the subject, sender, flag status, and date. Select the threads you want to flag—use "Select All" to choose all. Click "Flag Selected" to mark them for follow-up and add them to your history. Click "Export Selected" to download a text file with the selected thread information. Use "Clear History" to reset the flag history.

THE TECHNICAL MECHANISM

This script uses DOM traversal and text pattern matching to extract email thread information from Outlook pages. It scans for thread elements using class names like "thread", "email", "message", "zA", "zE", "yW", and "item". For each thread, it extracts the subject (looking for "Subject:" patterns), sender (looking for "From:" patterns and email addresses), and detects if the thread is already flagged by searching for keywords like "Flag:", "follow-up", or "reminder". It also extracts dates using multiple date format patterns. It deduplicates threads by subject and sender. The script stores the flag history in GM_setValue so you don't see already-flagged threads in future scans. The export function creates a plain text file with the selected thread keys (subject|sender). All operations are client-side and do not send any data externally.

THE PANEL

The panel is draggable anywhere on the screen and remembers its position between sessions. It can be collapsed to a small floating bubble to minimize distraction, and expanded again with a single click. The panel's width can be adjusted, and pressing the Escape key closes it instantly. All settings—due date, flag history, and auto-scan preference—are persisted locally using GM_setValue, so your data remains intact across page reloads and browser restarts.

PLEASE NOTE

This userscript requires the free BotGentz extension to function. The script extracts threads from page text and helps you track which threads you've flagged. It does not actually flag emails in your Outlook account—it's a tracking tool to help you organize and remember which threads you've flagged. The extraction relies on the current text patterns on the page—if Outlook updates its UI, the script may need to be updated. The script does not access your Outlook account or API; it only reads what is visible on the page. No data from your browsing is stored or transmitted anywhere—all processing occurs entirely in your browser.