AI Board Minute Drafter

WHAT IT DOES

The AI Board Minute Drafter takes your meeting agenda and discussion points—and instantly returns a structured, professional board minutes draft. The output is organised into five clear sections: attendees and apologies to record who was present, a summary of discussions (3-5 bullet points) capturing the key conversations, key decisions made (2-4 decisions) that were formally agreed, action items with owners and deadlines for follow-up, and the next meeting date. This removes hours of manual minute-taking and helps company secretaries and governance teams create consistent, accurate records of board meetings.

HOW TO USE

Open the agent inside BotSurf. Paste your OpenAI API key once (it stays locally in your browser). In the input box, paste your meeting agenda and discussion points. Press the "Draft minutes" button. Within seconds, the agent returns your structured board minutes draft. Copy it, review it with your company secretary, and use it as the foundation for your official minutes.

WHAT IT SENDS

The agent sends exactly the text you paste into the input box—nothing more, nothing less. It does not access your browser history, files, emails, or any other data. It does not send any identifying metadata beyond the content you explicitly submit. The only external transmission is that text to the AI API. Usage logs record only the count of runs for billing purposes; they do not store, log, or transmit the content of your meeting agenda or the generated minutes. Your data and the generated output remain solely on your device unless you choose to save or share them.

SUBSCRIPTION

$19.99/month with a 7-day free trial. Each subscription includes 100 runs per month (one run = one board minutes draft from your meeting agenda). Unused runs do not roll over. You can cancel anytime from your account settings—no questions asked, no long-term commitment.

THE PANEL

This agent runs inside BotSurf's draggable, resizable panel. Drag it anywhere on your screen. Snap it to the left or right edge for a clean workspace. Collapse it to a minimal title bar when not in use. Press Escape to close the panel instantly. It stays persistent across tabs so you can manage governance documentation and generate minutes without losing context.

PLEASE NOTE

AI-generated minutes are probabilistic, not factual guarantees. The agent may miss decisions, misstate action items, or omit important discussion points. Always review any draft against your actual meeting notes and consult your company secretary or legal counsel for official minute-taking. This tool is general governance guidance only—not professional legal advice. In regulated sectors, treat this as a starting point only—not as a verified record. The final responsibility for accuracy, completeness, and compliance lies with you and your governance team.