AI Disciplinary Note Drafter

WHAT IT DOES

The AI Disciplinary Note Drafter takes your employee name, incident details, company policy reference, and any prior actions—and instantly returns a structured, professional disciplinary note. The output is organised into four clear sections: an incident summary that objectively describes what happened (2-3 sentences), a reference to the specific company policy that was violated, the action taken (verbal warning, written warning, final warning, or suspension), and clear expectations going forward along with next steps. The note is written in a factual, non-judgmental tone that protects your organisation while ensuring the employee understands the seriousness of the matter. This removes hours of difficult drafting and ensures consistency, fairness, and proper documentation across your disciplinary process.

HOW TO USE

Open the agent inside BotSurf. Paste your OpenAI API key once (it stays locally in your browser). In the input box, paste your employee name, incident details, company policy reference, and any prior actions. Press the "Draft disciplinary note" button. Within seconds, the agent returns your structured disciplinary note. Copy it, review it with your HR team and legal counsel, and use it as the foundation for your formal documentation.

WHAT IT SENDS

The agent sends exactly the text you paste into the input box—nothing more, nothing less. It does not access your browser history, files, emails, or any other data. It does not send any identifying metadata beyond the content you explicitly submit. The only external transmission is that text to the AI API. Usage logs record only the count of runs for billing purposes; they do not store, log, or transmit the content of your disciplinary details or the generated note. Your data and the generated output remain solely on your device unless you choose to save or share them.

SUBSCRIPTION

$19.99/month with a 7-day free trial. Each subscription includes 100 runs per month (one run = one disciplinary note from your incident details). Unused runs do not roll over. You can cancel anytime from your account settings—no questions asked, no long-term commitment.

THE PANEL

This agent runs inside BotSurf's draggable, resizable panel. Drag it anywhere on your screen. Snap it to the left or right edge for a clean workspace. Collapse it to a minimal title bar when not in use. Press Escape to close the panel instantly. It stays persistent across tabs so you can manage employee documentation without losing context.

PLEASE NOTE

AI-generated disciplinary notes are probabilistic, not factual guarantees. The agent may suggest language, actions, or policy references that don't align with your company's specific policies, employment laws, or fair process requirements. Always consult your HR team and legal counsel before issuing any disciplinary documentation. This tool is general HR guidance only—not professional legal, compliance, or employment advice. In regulated sectors or jurisdictions with specific employment laws, treat this as a starting point only—not as a verified document. The final responsibility for accuracy, fairness, and legality lies with you.