AI Grievance Response Drafter

WHAT IT DOES

The AI Grievance Response Drafter takes your grievance summary, employee details, and company policies—and instantly returns a structured, professional grievance response draft. The output is organised into five clear sections: an acknowledgment of receipt that confirms the grievance has been received and taken seriously, an investigation plan that outlines who will conduct the investigation and the scope of the process, a proposed timeline (5-10 business days) for the investigation and resolution, a confidentiality assurance that protects all parties, and clear next steps for the employee. The response is written in a professional, compassionate, and legally sound tone that demonstrates your organisation's commitment to fair treatment and due process. This removes hours of difficult drafting and ensures consistency, fairness, and proper documentation across your grievance process.

HOW TO USE

Open the agent inside BotSurf. Paste your OpenAI API key once (it stays locally in your browser). In the input box, paste your grievance summary, employee details, and relevant company policies. Press the "Draft response" button. Within seconds, the agent returns your structured grievance response draft. Copy it, review it with your HR team and legal counsel, and use it as the foundation for your formal communication with the employee.

WHAT IT SENDS

The agent sends exactly the text you paste into the input box—nothing more, nothing less. It does not access your browser history, files, emails, or any other data. It does not send any identifying metadata beyond the content you explicitly submit. The only external transmission is that text to the AI API. Usage logs record only the count of runs for billing purposes; they do not store, log, or transmit the content of your grievance details or the generated response. Your data and the generated output remain solely on your device unless you choose to save or share them.

SUBSCRIPTION

$19.99/month with a 7-day free trial. Each subscription includes 100 runs per month (one run = one grievance response from your grievance details). Unused runs do not roll over. You can cancel anytime from your account settings—no questions asked, no long-term commitment.

THE PANEL

This agent runs inside BotSurf's draggable, resizable panel. Drag it anywhere on your screen. Snap it to the left or right edge for a clean workspace. Collapse it to a minimal title bar when not in use. Press Escape to close the panel instantly. It stays persistent across tabs so you can manage grievance documentation without losing context.

PLEASE NOTE

AI-generated grievance responses are probabilistic, not factual guarantees. The agent may suggest language, investigation plans, or timelines that don't align with your company's specific policies, employment laws, or fair process requirements. Always consult your HR team and legal counsel before issuing any grievance response. This tool is general HR guidance only—not professional legal, compliance, or employment advice. In regulated sectors or jurisdictions with specific employment laws, treat this as a starting point only—not as a verified document. The final responsibility for accuracy, fairness, and legality lies with you.