AI Site Visit Report Writer

WHAT IT DOES

The AI Site Visit Report Writer takes your site visit observations, findings, and follow-up actions—and instantly returns a structured, professional site visit report. The output is organised into four clear sections: a visit summary (2-3 sentences) that provides an overview of the visit, key observations (3-5 bullet points) highlighting what was seen and noted, findings and recommendations that identify issues and suggest solutions, and 3 follow-up actions with assigned owners to ensure accountability. This removes hours of manual report writing and helps your operations team create consistent, thorough documentation of site visits for compliance, quality, and safety purposes.

HOW TO USE

Open the agent inside BotSurf. Paste your OpenAI API key once (it stays locally in your browser). In the input box, paste your site visit observations, findings, and follow-up actions. Press the "Write report" button. Within seconds, the agent returns your structured site visit report. Copy it, share it with your operations team, or use it to document your site visit findings.

WHAT IT SENDS

The agent sends exactly the text you paste into the input box—nothing more, nothing less. It does not access your browser history, files, emails, or any other data. It does not send any identifying metadata beyond the content you explicitly submit. The only external transmission is that text to the AI API. Usage logs record only the count of runs for billing purposes; they do not store, log, or transmit the content of your site visit details or the generated report. Your data and the generated output remain solely on your device unless you choose to save or share them.

SUBSCRIPTION

$19.99/month with a 7-day free trial. Each subscription includes 100 runs per month (one run = one site visit report from your observations and findings). Unused runs do not roll over. You can cancel anytime from your account settings—no questions asked, no long-term commitment.

THE PANEL

This agent runs inside BotSurf's draggable, resizable panel. Drag it anywhere on your screen. Snap it to the left or right edge for a clean workspace. Collapse it to a minimal title bar when not in use. Press Escape to close the panel instantly. It stays persistent across tabs so you can manage site visit documentation and generate reports without losing context.

PLEASE NOTE

AI-generated reports are probabilistic, not factual guarantees. The agent may miss important observations, misstate findings, or suggest inappropriate follow-up actions. Always review any report against your actual site visit notes and consult your operations team before finalising. This tool is general operational guidance only—not professional legal or compliance advice. In regulated sectors, treat this as a starting point only—not as a verified site report. The final responsibility for accuracy, completeness, and compliance lies with you and your operations team.