AI Purchase Order Terms Explainer

WHAT IT DOES

This AI agent helps you create clear, structured explanations of purchase order terms. Given a purchase order number, vendor name, item descriptions with quantities and unit prices, and payment terms, it identifies the five most important explanation priorities for clarifying the PO terms to stakeholders. For each priority, it provides a one-sentence rationale explaining why that aspect matters and a draft subject line for the corresponding communication. Perfect for procurement teams, accounts payable departments, purchasing managers, and business leaders managing vendor relationships, purchase orders, and supply chain operations.

HOW TO USE

Open the agent in BotSurf's panel interface. Enter your purchase order number—this could be PO-2026-001 or 12345. Provide the vendor name, such as Acme Supplies or TechCorp Solutions. List the item details, one per line, with description, quantity, and unit price (e.g., "Laptop - 10 - $1,200" or "Monitor - 20 - $300"). Then specify the payment terms, such as Net 30, 2% 10 Net 30, or Net 45. Press the "Explain terms" button. Within seconds, the agent returns a structured purchase order terms explainer highlighting the five most critical explanation priorities, each with a clear rationale and a ready-to-use subject line for emails, procurement communications, or stakeholder updates. You can also click "Use page selection" to pull item details from the current page if they are already documented.

WHAT IT SENDS

When you press "Explain terms", the agent sends exactly the purchase order number, vendor name, item details, and payment terms you entered. No other data—no browser history, no cookies, no page content beyond what you explicitly provide—is transmitted. Usage logs record only the fact that a run occurred for billing purposes, never the content of your purchase order or procurement details. All processing occurs through BotSurf's secure bridge; your purchase order information is not stored or used for training.

SUBSCRIPTION

$19.99/month with a 7-day free trial. Each subscription includes 100 runs per month—sufficient for multiple purchase order sessions across your organization. Unused runs do not roll over. Cancel anytime from your account settings; no long-term commitment. The free trial gives you full access to the agent's capabilities for seven days, with a limit of 100 runs during that period.

THE PANEL

The agent runs in a draggable, resizable panel that snaps to the edges of your browser window. Collapse it to a small bubble when you need screen space. Press Escape to close the panel. Position and state persist across sessions when you are logged in.

PLEASE NOTE

AI can be wrong. This tool provides general information and explanation suggestions, not professional legal or procurement advice. Always review and validate purchase order terms with your procurement team, legal counsel, and relevant stakeholders. The agent is designed to accelerate your workflow, not to replace human judgment in procurement decisions.