AI Statement of Requirements Drafter

WHAT IT DOES

The AI Statement of Requirements Drafter helps procurement professionals, project managers, and business leads translate project or purchase needs into a clear, structured Statement of Requirements (SOR) for tenders or vendor engagements. You provide the project or purchase needs—scope, objectives, deliverables, constraints, and any specific requirements—and the agent returns a structured SOR with six essential sections: Introduction/Context (background, business case, and strategic alignment), Scope and Objectives (what the project covers and what success looks like), Functional Requirements (specific capabilities the solution must deliver), Non-Functional Requirements (performance, security, compliance, and usability criteria), Deliverables and Milestones (key outputs and timeline expectations), and Constraints/Assumptions (budget, timeline, regulatory, and integration constraints). The output is capped at 1,024 tokens, so the SOR focuses on the five most critical requirements—ensuring vendors and stakeholders can quickly grasp what matters most. This is ideal for procurement teams, project managers, business analysts, and anyone who needs to develop clear, structured SORs for competitive tenders.

HOW TO USE

Open the agent in BotSurf (botsurf.ai). Paste your key once (the host handles key management). Then paste your project or purchase needs into the input box—scope, objectives, deliverables, constraints, and requirements. You can use free‑form text, bullet points, or structured notes. Press “Draft SOR” or use Ctrl+Enter (Cmd+Enter on Mac) to generate. Within seconds, you receive a structured SOR with clear sections. You can also click “Use page selection” to pull highlighted text from any open page—making it easy to capture details from business cases, project charters, or stakeholder briefs without manual retyping. The agent handles any project type, from IT systems to professional services to capital equipment.

WHAT IT SENDS

The agent sends exactly the text you place in the input box—nothing more. It does not transmit any metadata, browsing history, cookies, attached files, or system information. Transmission occurs only when you press the “Draft SOR” button or the keyboard shortcut. Usage logs record the timestamp, user ID, and run count for billing purposes, but they do not store or transmit the substantive content of your input or the agent’s output. The agent does not retain your data after generating a response; every run is stateless. This section is required and precise—there is no hidden data collection, no background scanning, no external sharing, and no persistent storage of your requirements data.

SUBSCRIPTION

$19.99/month with a 7‑day free trial (no charge during trial). Includes 100 runs per month; unused runs do not roll over. You may cancel anytime from your BotSurf account settings—no penalties, no questions asked. After cancellation, access ends at the current billing period’s close. The free trial is a great way to test the agent with your actual project needs before committing.

THE PANEL

Drag the panel by its header to reposition it anywhere on screen. Snap to left, right, or bottom edges for side‑by‑side work with other tools. Collapse to a minimal bar when not in use (click the “−” button or press Escape). Press Escape again to expand. Close the panel with the “✕” button; your input and output remain until you clear them. Panel position and collapse state persist across sessions when the host supports state storage.

PLEASE NOTE

AI may miss critical requirements or misstate constraints. Always validate SORs against organisational policies, stakeholder expectations, and regulatory requirements. This tool provides general information and drafting assistance only—it does not constitute professional procurement, legal, or technical advice. Users must independently verify all requirements, deliverables, and constraints with relevant stakeholders and legal counsel. The agent is an assistant, not a substitute for qualified procurement or business analysis professionals.